Project Manager - Buildings and Facilities

Ardmore Roderick is a full-service civil engineering firm providing infrastructure design, construction services and program management to a variety of agencies.  Headquartered in Chicago, we have offices in Champaign, IL, Orlando, FL, Philadelphia, PA.

Position Scope and Definition: Supervises, directs, and coordinates design and project management including direct liaison with the owner, designers, and contractors regarding cost, schedule, quality, safety, and contract administration. Can independently manage several small-to-medium projects (less than $5 million) and/or a single large project of moderate complexity. Applicant must have construction experience and must understand building systems including mechanical, electrical, foundation and building envelope.

The Project Manager will be responsible for overseeing and managing the planning, design, and/or construction of capital projects for new construction as well as renovations for a variety of market sectors including commercial, institutional, entertainment, public safety, K-12 and higher education projects.  The position reports to the team’s senior leadership (Senior Project Manager, Sr. Program Manager, VP Buildings and Facilities).  In each case, the Project Manager will serve as the primary point person advising the client’s Project Director with respect to managing teams of professionals through the planning, design, procurement, construction and closeout phases. 

This position will require a combination of remote work, on-site facility assessments, end-user meetings and on-site construction management of general contractors and subtrades.  The successful candidate will be required to have a valid driver's license and vehicle to conduct local site observations visits.  Travel is limited to within the Chicago metropolitan area.  Parking and mileage will be reimbursed.

Position Responsibilities:

Design Management and Preconstruction:

• Develop project-specific preliminary construction phasing, constructability, and work plans;
• Prepare total project budget and schedule in order to ensure approval by owner-client;
• Develop project schedule identifying project milestones and critical path to be provided to all members of the project team;
• Manage design consultants through all design deliverable milestones, including submissions and review by all stakeholders;
• Engage and manage all project consultants/contractors (environmental, geotechnical, survey, material testing, architect etc.) to ensure project complies with contractual requirements.

Cost Management:

• Monitors project costs during all project phases with limited supervision. 
• Prepares and/or reviews cost estimates with limited supervision. 
• Understands the contractor billing and change order processes, reviewing these documents with limited help from supervisor.  Familiarity with AIA Form G702-3 is desired.
• Tracks budgets, contracts, change orders and invoices and produces reports using integrated database software.  Familiarity with AIA Form G701 is desired.

Schedule Management:

• Understands the project schedule and works to ensure on-time completion from design and construction team.  
• Creates critical path method schedules using scheduling software such Primavera P6, MS Project or similar.
• Takes initiative when schedule concerns arise to work with project team and Sr. Project Mgr. correct. Prepares recovery schedules to get work back on track. 

Quality Management:

• Assures selection of materials and products in specification conform to quality requirements and applicable standards set forth by owner.
• Performs design and document reviews to ensure construction details are quality-focused and documents are complete, with coordination among disciplines. 
• Performs field inspections during construction process to ensure design intent and specifications are being met.  

Procurement and Contract Administration:

• Assists the owner with preparation of front end and scope documents suitable for public bidding.
• Manages public bidding process, evaluates bids and prepares recommendations for award.
• Actively participates in all project meetings, addresses issues for resolution.
• Reviews proposed change orders for need and accuracy.
• Reviews pay applications for completion, costs and required documentation.
• Manages the project closeout process.
• Works with governmental agencies to obtain proper permits, inspections, and occupancy certificates. 
• Lead and coordinate weekly project progress meetings with the project team; ensuring all project components are progressing according to execution plan.
• Prepare and distribute accurate, timely meeting minutes and action items.
• Prepare and present monthly project reports that address scope, budget, schedule user concerns, risks, and risk mitigations.
• Facilitate project closeout including punch list creation, end-user training, end-user acceptance, ensure all closeout documents are received and transmitted to the appropriate parties.

Client Relations and Business Development:

• Maintains relationship with client on an ongoing basis to enhance client satisfaction and increase potential for additional business.
• May assist with marketing and business development activities.

Position Requirements:

• Bachelor’s degree in Engineering, Architecture, Construction Management, or related field
• 5-8 Years or more of progressive responsibility managing the design and construction of commercial and institutional buildings, both new construction and renovations.
• Ability to travel to client sites for site inspection and project oversight.  Valid driver's license and vehicle to conduct local site observations visits.
• Proficiency in the use of Microsoft Office products, Adobe Acrobat and Bluebeam.
• The ability to use or learn various types of design/project management software such as: AutoCAD, BIM, Primavera 6, Procore and program management information systems such as e-Builder preferred.
• Excellent organizational, analytical, written, and verbal communication skills
• This position may require the candidate to make site observation visits within secure and restricted facilities.  Candidate must be able to satisfy the client’s background and security clearances.
• OSHA 30 Construction Safety Certification preferred.
• PMP or CCM Certification preferred.

Physical and Mental Requirements:

Job duties require a presence in both an office and construction work site setting and require the following:

• Ordinary ambulatory skills sufficient to move through an office;
• The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects
• Good hand-eye coordination; the ability to reach with hands and arms; and arm, hand, and finger dexterity, including the ability to grasp;
• Close visual acuity to perform field inspections, use a keyboard, operate office equipment, prepare and review data and figures, and view a computer monitor;
• The ability to talk and hear;
• The ability to handle temperature changes consistent with inside environmental conditions; and
• Mental abilities including remembering, reasoning, concentrating to remain on task, reading, problem solving, managing concurrent tasks, and the ability to understand and follow directions.

• Normal color vision; 
• The ability to ascend and descend ladders, stairs, scaffolding, ramps, etc., using feet and legs and/or hands and arms;
• The ability to move across uneven surfaces and the ability to maintain body equilibrium to prevent falling on uneven or slippery surfaces; 
• The ability to stoop, kneel, or crouch; 
• The ability to stand for sustained periods of time;
• The ability to work in high places; and
• The ability to handle outside environmental conditions including extreme heat, extreme cold, loud noise levels, fumes, odors, dusts, gases, and oils.