Proposal Coordinator-2606100SC01

Chicago, IL
Full Time
Marketing and Communications
Mid Level
About Us
Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Our Vision
Reimaging infrastructure to improve lives and communities

Our Mission
Transforming communities by empowering the best minds to deliver innovative infrastructure solutions.

Our Values
We Care: especially about excellence, impact, innovation, inclusion and safety

Job Overview
Are you ready to help shape the success of impactful infrastructure and construction projects? Ardmore Roderick is seeking a dynamic, detail-oriented Proposal Coordinator to support business development and pursuit efforts across the Architecture, Engineering, and Construction (AEC) industry. This role is ideal for a highly organized professional who thrives in a fast-paced environment, enjoys collaborating with technical teams, and has a passion for creating compelling, client-focused proposals and marketing materials. At Ardmore Roderick, it’s not just about projects — it’s about people.

As a Proposal Coordinator, you will play a key role in driving successful pursuits through the coordination, development, and production of proposals, statements of qualifications (SOQs), presentations, and marketing collateral. This position requires strong communication skills, critical thinking, attention to detail, and the ability to manage multiple deadlines while maintaining the highest standards of quality and brand consistency. This opportunity will be located in our Chicago Office and could have potential to be hybrid depending on the specific client, project and team needs.

Key Responsibilities
  • Lead/assist the coordination, writing, editing, formatting, and production of proposals, SOQs, presentations, interview materials, and other marketing collateral
  • Assist with major strategic pursuits, working under the guidance of the Proposal Manager
  • Review and analyze RFQs, RFPs, and solicitation requirements to ensure compliance with submission guidelines and deadlines
  • Develop proposal schedules, compliance matrices, and deliverable checklists to manage proposal workflows effectively
  • Coordinate proposal content across the full pursuit lifecycle, including technical narratives, resumes, project sheets, graphics, and supporting documentation
  • Collaborate with project managers, technical staff, subconsultants, and leadership teams to gather and organize proposal information
  • Assist with proposal production, quality control reviews, and final submission coordination
  • Develop, maintain, and update marketing resources including resumes, project descriptions, boilerplate content, images, testimonials, and other support materials
  • Maintain and update CRM databases with employee, project, and pursuit information
  • Support digital asset management efforts, including organization and maintenance of OpenAsset or similar platforms
  • Maintain consistency with company branding standards and serve as a brand ambassador across all marketing materials
  • Assist with company events, marketing initiatives, and business development activities as needed
  • Stay current on industry trends and continue professional development within the AEC industry
Required Qualifications
  • Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field required
  • 3–5 years of related proposal or marketing experience, preferably within the AEC industry
  • Experience reading and interpreting RFQs, RFPs, and other procurement documents
  • Exceptional writing, editing, proofreading, and verbal communication skills
  • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
  • Proficiency in Microsoft Office Suite and Adobe Creative Suite, particularly InDesign
  • Experience with CRM systems such as Deltek Vision/Vantagepoint preferred
  • Familiarity with OpenAsset or other digital asset management software is a plus
  • Ability to think critically, work independently, and collaborate across multiple departments and personalities
  • Self-motivated, adaptable, and receptive to constructive feedback
  • Must be located in the Chicagoland area and able to work a hybrid schedule
Preferred Qualifications
  • Strong attention to detail and commitment to quality
  • Ability to remain calm and solution-oriented under tight deadlines
  • Strong interpersonal and relationship-building skills
  • Understanding of proposal strategy, client-focused messaging, and pursuit development
  • Eagerness to learn and grow within the AEC industry
Benefits
  • We offer Medical, Dental, and Vision Plans
  • 401K, Paid Maternity Leave, Competitive PTO
  • Employee Assistance Program (EAP) and more
Sponsorship and relocation are not available for this opportunity. 

Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.

Salary Range: $65,000 - $80,000, Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.
Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 05/31/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*